Spreadsheets Are Free, Spreadsheet Mistakes Aren't
Excel built your business. It won't scale it. Here's what happens when you move HR and payroll off spreadsheets: the hours saved, the errors eliminated, the compliance wins.
- We migrate your sheets
- Live in about 2 weeks
- Free onboarding
NepalHRM at a glance
Employee database
Single source of truth
Payroll (PF, CIT, SSF, eTDS)
Automated, compliant, auditable
Attendance → payroll sync
Auto-flow, zero reconciliation
Leave tracking
Unified module with approvals
Free forever up to 10 employees
What moving off spreadsheets is worth
- 96%
- Less payroll time
- 0
- Formula errors
- NPR 2.4L
- Avg. TDS saved / yr
- 2 wks
- To fully switch
The Honest Comparison
Twelve jobs an HR team does every month, and what each one costs in a workbook versus in one system.
| How you do it today | Spreadsheets | NepalHRM |
|---|---|---|
| Employee database | Scattered across 5+ files | Single source of truth |
| Payroll (PF, CIT, SSF, eTDS) | Manual formulas, error-prone | Automated, compliant, auditable |
| Attendance → payroll sync | CSV imports every month | Auto-flow, zero reconciliation |
| Leave tracking | Separate sheet per policy | Unified module with approvals |
| Approvals workflow | Email and WhatsApp chaos | Multi-level with audit trail |
| Payslip generation | Copy-paste into templates | PDF auto-emailed & mobile access |
| Version history | Who changed what? Unknown. | Every change logged, time-stamped |
| Multi-user access | Who has the latest file? | Role-based real-time access |
| Data security | Shared via email & USB | Encrypted, access-controlled, backed up |
| Compliance audit | Weeks of reconstruction | Exportable reports in seconds |
| Mobile access | None | Full-featured Android + iOS app |
| Onboarding a new HR admin | Weeks of file-chasing | Log in, you're ready |
What Spreadsheets Actually Cost You
None of these show up as a line item, which is exactly why a workbook keeps looking like the cheaper option.
30+ HR hours / month
Running payroll, reconciling attendance, formatting payslips, chasing approvals.
Compliance risk
One wrong formula in PF, CIT, SSF or TDS, and you're filing corrections with the IRD.
Missed tax savings
Without a CIT Optimizer, your employees overpay TDS every month. Legal tax savings left on the table.
Security exposure
Salary data on laptops, flash drives and email. One lost device and trust is gone.
Bus-factor of one
Only the HR manager knows where everything is. What happens when they leave?
Disputes you can't resolve
An employee says attendance is wrong. Which version of the sheet is correct? Nobody remembers.
Switching HR Software Is Where the Pain Actually Is
Feature lists are the easy part of the decision. What decides whether a switch goes well is the migration itself, and almost none of it is about which platform has more modules.
- Moving mid-year means recalculating tax that has already been deducted
- Leave and CIT opening balances get rebuilt by hand in a spreadsheet
- Employee data leaves the old system in one shape and the new one expects another
- The old system stays open for months because nobody trusts the new numbers yet
Move at the Fiscal-Year Changeover
Ashad to Shrawan is the cleanest moment to switch. You start the new year with clean opening balances and skip the mid-year tax recalculation entirely.
What you get on the way in
- Free onboarding support imports employees and configures Nepal tax defaults
- One click reinstalls the Nepal tax slabs, so the first run starts from correct rates
- Most teams complete their first payroll run within their first cycle
- Free forever up to 10 employees, so a small team can move at no cost
From Sign-Up to Your First Payroll Run
The same four steps whichever system you are leaving. Free onboarding support runs alongside all of them.
- Day 1
Set up the company
Sign up, add your company details, and reinstall Nepal tax defaults so the slabs, PF and SSF rates start from the current IRD figures.
- Week 1
Bring your people across
Free onboarding support helps import employees, salary structures and leave balances from whatever you are running today.
- First cycle
Run one period in parallel
Process a full payroll period alongside your current system and reconcile the two before you switch the old one off.
- Ongoing
Close the year in one place
The eTDS file in IRD format, bilingual payslips, and bank transfer files for NIC Asia, Nabil, Global IME, NBL and more.
Simple, Transparent Pricing
No Hidden Fees
Free forever up to 10 employees, then NPR 60 (Essential) and NPR 99 (Business) per active employee. No minimum commitment and no per-module charges.
- All core HR modules
- Nepal payroll compliance
- PF, SSF, CIT & eTDS
- Biometric integration
- Free onboarding support
- Regular feature updates
- Multi-company support
- BS + AD calendar
Free trial available, no card required · No setup fees · Cancel anytime
“We switched in 2 weeks. Haven't opened Excel since.”
Premier Manufacturing in Birgunj ran payroll for 320 employees on 7 interlinked Excel files. Every month, the last 4 days went to reconciliation. After switching to NepalHRM:
What You Are Actually Switching To
Every module runs on the same employee record, so attendance, leave and payroll never need reconciling against each other.
Nepal payroll
PF, CIT, SSF and the eTDS file in IRD format, on Bikram Sambat periods.
Biometric attendance
ZKTeco and Hikvision devices, plus GPS punch from the mobile app.
Leave management
Policies, accruals and multi-level approvals on the Nepali calendar.
Recruitment
Jobs, candidate pipeline and interview scheduling in the same system.
Transparent NPR pricing
Every plan and what it includes, published in Nepali rupees.
Current offer
What switching costs this fiscal year, and what is included free.
Switching for the new fiscal year? Read the fiscal-year switching guide for the order the migration should happen in.
Your Team Gets It on Every Device
Employees check in, apply for leave, submit claims and download payslips from the app. Managers approve from the same place, which is usually what decides whether an HR system still gets used after month one.
Looking at Other Options Too
Every comparison on this site states what NepalHRM delivers and points you at the vendor for theirs.
Stop Running HR on Spreadsheets,
Start Running It on NepalHRM
We'll migrate your existing sheets free of charge, formulas and all. Most companies are live in 2 weeks and never open the salary workbook again.
- We migrate your sheets
- Live in about 2 weeks
- Free onboarding
- Cancel anytime