Salary Slip Format for Nepal, Free Generator
What a Nepali salary slip has to show, and a generator that produces one. Fill in basic, allowances, PF, CIT or SSF and TDS, then download the printable PDF.
- Standard Nepali format
- No sign-up
- Nothing leaves your browser
- Basic salary
- 30,000
- Allowance
- 20,000
- PF, 10% of basic
- 3,000
- CIT, 10% of basic
- 3,000
- TDS this month
- 440
What you get
- 6
- Blocks on a standard slip
- Printable download
- PF, CIT, SSF
- Deductions calculated
- In browser
- Nothing is uploaded
Payslip details
Estimated payslip for reference. Actual figures depend on your company's salary structure and tax category.
Making these every month? On Business and Enterprise, NepalHRM payroll calculates SSF, PF, CIT and TDS for every employee and produces the eTDS file in IRD format. Book a payroll walkthrough
What a Nepali salary slip looks like
The generator above produces this. Earnings first, then the statutory deductions in the order payroll applies them, then net pay on its own line. Every figure is computed rather than illustrative: on NPR 50,000 gross at 60% basic, Provident Fund takes NPR 3,000, Citizen Investment Trust at 10% takes NPR 3,000, TDS for the month is NPR 440, and net pay is NPR 43,560.
Nothing in the Labour Act 2074 prescribes a layout. What Section 34(4) requires is that the employer give a statement of the remuneration paid and the amounts deducted from it, which is why the deductions are itemised here rather than shown as one total.
A payslip proves one month. A bank or an embassy asking for proof of income usually wants a salary certificate as well, which states the standing pay on letterhead. And when someone leaves, Section 150 of the Labour Act 2074 requires an experience letter on request, stating the period of service and the post.
Salary Sheet Format for Nepal (Excel)
A salary sheet is the monthly register a payroll is run from: one row per employee, with basic salary, allowances, gross, the retirement contribution, TDS and net pay. This one has eight sample employees for Shrawan 2083, across all three schemes Nepali employers use, calculated on the FY 2083/84 slabs by the same engine as the generator above.
| Employee | Scheme | Basic | Allowances | Gross | SSF / PF | CIT | TDS | Net pay | Employer SSF / PF |
|---|---|---|---|---|---|---|---|---|---|
| Sita SharmaHR Officer | SSF | 30,000 | 20,000 | 50,000 | 3,300 | 0 | 0 | 46,700 | 6,000 |
| Ramesh ThapaAccountant | SSF | 42,000 | 28,000 | 70,000 | 4,620 | 0 | 0 | 65,380 | 8,400 |
| Anita GurungSoftware Engineer | PF+CIT | 72,000 | 48,000 | 120,000 | 7,200 | 7,200 | 3,060 | 102,540 | 7,200 |
| Pooja KarkiOperations Manager | SSF | 90,000 | 60,000 | 150,000 | 9,900 | 0 | 7,187 | 132,913 | 18,000 |
| Kabita AdhikariFinance Head | PF+CIT | 150,000 | 100,000 | 250,000 | 15,000 | 22,500 | 25,717 | 186,783 | 15,000 |
| Bikash ShresthaSales Executive | CIT | 24,000 | 16,000 | 40,000 | 0 | 2,400 | 376 | 37,224 | 0 |
| Hari BhandariOffice Assistant | CIT | 18,000 | 12,000 | 30,000 | 0 | 900 | 291 | 28,809 | 0 |
| Sunil RaiDriver | SSF | 12,170 | 7,380 | 19,550 | 1,339 | 0 | 0 | 18,211 | 2,434 |
| Total | 438,170 | 291,380 | 729,550 | 41,359 | 33,000 | 36,631 | 618,560 | 57,034 |
Amounts in NPR for one full month. The last row is the statutory minimum remuneration, basic plus dearness allowance. No SSF contribution ceiling is applied.
Two tabs: the register and the tax rates it reads. Gross, the contributions, TDS and net pay are formulas, so the sheet recalculates when you change a salary or a scheme. To add staff, insert a row inside the register and copy the row above into it.
Working in Google Sheets? Upload the file to Google Drive and open it with Google Sheets. The formulas and the rates tab come across.
Attendance comes first: a salary sheet pays the days someone actually worked. Mark the month on the free attendance sheet template, which lays out the real Bikram Sambat month with the 2083 public holidays filled in.
- Basic salary and allowances
- Typed in, one row per employee. SSF, PF and CIT are all assessed on basic, so the split decides the deductions more than the gross does.
- SSF, or PF with CIT
- The schemes are alternatives. SSF takes 11% of basic from the employee and adds 20% from the employer; PF takes 10% and adds 10%, with CIT on top at the share the employee elects.
- TDS
- Annual gross plus the employer's SSF or PF share, which counts as the employee's income, less the retirement deduction (the lowest of both shares plus CIT, NPR 500,000 or one third of assessable income), through the FY 2083/84 slabs and divided by twelve. SSF contributors pay nothing on the first band.
- Net pay and cost to company
- Net pay is gross less the employee's contribution, CIT and TDS. The employer's SSF or PF sits in its own columns and never reduces net pay.
On Business and Enterprise, NepalHRM payroll calculates SSF, PF, CIT and TDS for every employee each month and produces the eTDS file in IRD format.
See payroll software for NepalFill It In, Print the PDF
The preview updates as you type, so what you see in the panel is exactly what the PDF will contain.
- 1
Add the company and employee
Company name and address, then the employee's name, ID and designation, and the pay period. A slip a bank or landlord will accept has to say who issued it and for which month.
- 2
Enter earnings
Basic salary and each allowance on its own line. Splitting basic out is not cosmetic in Nepal: PF, CIT and SSF are all assessed on basic, so the split decides the deductions.
- 3
Pick the contribution system
PF + CIT, CIT only or SSF, whichever the employer is enrolled in. The generator computes the employee contribution on basic and estimates TDS on the current slabs.
- 4
Download or print
Print to PDF from your browser. The slip is built locally, so nothing about the salary is uploaded or stored anywhere.
Last updated · Reviewed by Rajendra Regmi, Co-founder
What a Nepali Salary Slip Looks Like
A monthly gross of NPR 50,000 on a 60% basic structure, under PF + CIT with a 10% CIT contribution. These figures are calculated by the same engine the generator uses.
| Section | Line item | NPR |
|---|---|---|
| Earnings | Basic salary (60% of gross) | 30,000 |
| Earnings | Allowance | 20,000 |
| Earnings | Gross pay | 50,000 |
| Deductions | Provident Fund, employee 10% of basic | 3,000 |
| Deductions | CIT, 10% of basic | 3,000 |
| Deductions | TDS withheld this month | 440 |
| Net | Net pay | 43,560 |
| Employer | Provident Fund, employer 10% of basic | 3,000 |
| Employer | Total cost of employment | 53,000 |
The employer rows are not deducted from the employee and never reduce net pay. Listing them separately shows the true cost of employment without confusing the take-home figure.
What a Nepali Salary Slip Must Show
Six blocks, in this order. The generator lays them out the same way, so the slip you download matches the format described here.
Employer and employee identity
Company name and address, the employee's name, ID and designation, and the pay period. A slip a bank or landlord will accept has to say who issued it and for which month.
Earnings
Basic salary and each allowance on its own line (dearness, transport, housing and any others), then gross pay as their total. Splitting basic out matters in Nepal because PF, CIT and SSF are all calculated on basic, not on gross.
Statutory deductions
Either PF at 10% of basic with the employee's CIT contribution, or SSF at 11% of basic where the employer is enrolled in the scheme. The two systems are alternatives, so a slip shows one of them, not both.
Tax withheld (TDS)
Income tax deducted at source for the month, computed on the IRD slabs for the current BS fiscal year. From FY 2083/84 one unified slab table applies to every resident natural person.
Net pay
Gross earnings minus total deductions, in NPR, and ideally in words as well. This is the figure the employee checks first and the one a loan application is assessed on.
Employer contributions, shown separately
The employer's own 10% PF or 20% SSF is not deducted from the employee, so it never reduces net pay. Listing it separately shows the true cost of employment without confusing the take-home figure.
Payslips That Arrive Without Anyone Making Them
Filling this form in once is fine. Doing it for forty people every month is not. In NepalHRM the payslip is a by-product of the payroll run rather than a separate job.
- Every payslip is produced by the pay run, with PF, CIT, SSF and TDS already calculated per employee.
- Employees open their own salary history and download any month's PDF themselves.
- Payslips reach staff on the mobile app.
- The salary sheet and eTDS reports come from the same run, so the figures agree by construction.
Payslips, Made Simple
Yes, completely free and with no sign-up. Fill in the details, preview the payslip live, and download or print it as a PDF from your browser.
A clear payslip shows the company and employee details, the pay period, earnings (basic plus allowances), statutory deductions (PF and CIT, or SSF), TDS, and net pay. This generator lays all of them out in the standard format.
Yes. Enter the gross and choose the contribution system, and the generator computes PF/CIT or SSF on basic and estimates TDS on Nepal's tax slabs, then fills in the deductions and net pay automatically.
A salary sheet is the monthly register a payroll is run from, one row per employee: basic salary, allowances, gross, SSF at 11% of basic or PF at 10% with CIT, TDS and net pay, with the employer's own contribution in separate columns. The salary sheet on this page downloads as an Excel file whose totals and TDS are formulas, so it recalculates when you change a salary.
No. The payslip is generated entirely in your browser. Nothing is uploaded or stored on a server, and the PDF is created locally when you print.
This tool makes one payslip at a time. Generating them for every employee every month, with real PF, CIT, SSF and eTDS figures and delivery to each employee, is what the full NepalHRM platform does. Payroll is on the Business plan, and every new account starts with a 30-day free trial.
Guides to salary paperwork
The documents around a payslip: how the salary is structured, what the contract says and what is paid on exit.
- Salary Structure in Nepal: Basic, Allowance, In-HandWhy the basic figure decides almost everything on a Nepali payslip, what the 60% convention really is, and how gross becomes in-hand pay. With worked numbers.
- Full and Final Settlement in Nepal: A Step-by-Step GuideEvery amount a departing employee is owed in Nepal, the fifteen day deadline in Section 148, and the penalty that keeps the salary running if you miss it.
- Appointment Letter in Nepal: What It Must Legally SayIn Nepal the appointment letter is the employment contract, so Section 11(3) and Rule 4 fix its contents. The eight compulsory items, and the four that get missed.
- Employment Contracts in Nepal: What Section 11 RequiresSection 11 bans engaging anyone without an employment contract, and Rule 4 lists what it must disclose. What the law requires, and what happens when you skip it.
While You're Here, Try These Too
Every NepalHRM tool is free, runs in your browser and needs no account. See all of the free Nepal payroll and tax calculators.
Auto-Generate Payslips for Your Whole Team
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